25th March 2019
NOTICE OF MEETING – EVENTS & ENTERTAINMENT COMMITTEE.
I hereby give notice that the next meeting of the above Committee will be held in Legion House, South Street, Ashby de la Zouch LE65 1BQ on MONDAY 1st APRIL 2019 at 6.30pm.
All members of the Committee are hereby summonsed to attend for the purpose of considering and resolving the business to be transacted at the meeting as set out below.
To receive apologies for absence.
2. PUBLIC PARTICIPATION SESSION.
Members of the public may ask questions, make representations, answer questions and give evidence in respect of the business on the agenda.
3. DECLARATIONS OF INTEREST.
To receive any Declarations of Interest in accordance with the Code of Conduct.
4. REQUESTS FOR DISPENSATIONS.
To receive any requests for Dispensations in accordance with the Code of Conduct.
To approve the minutes of the meeting held on Monday 3rd December 2018.
6. VALUE FOR MONEY FAIR.
To receive and note that all outstanding matters have now been cleared.
7. EVENTS MANAGEMENT 2019.
To consider any planning issues for the events programme for 2019 (some of these may be provisional dates at this stage):
Commonwealth Day on Monday 11th March;
Ashby 20 Road Race on Sunday 24th March;
Ashby Big Tidy Up Saturday 6th April;
Mayor’s Civic Dinner on Friday 12th April;
Mayor’s Civic Service on Sunday 14th April;
Ashby Arts Festival commencing on Friday 3rd May;
Ashby Food & Drink Festival on Saturday 25th and Sunday 26th May;
Fake Festival on Saturday 1st June;
Blackfordby Open Gardens weekend Saturday 1st and Sunday 2nd June (please note new date);
Twinning visit to Pithiviers on 8/9th June;
REALfest Saturday on 22nd June;
Ashby Soap Box Derby and Scooter Rally Saturday 6th July – update to be provided;
Ashby Festival of Transport on Sunday 7th July – to note change of venue;
Ashby & District Agricultural Show on Sunday 14th July;
Ashby Triathlon on Sunday 21st July;
Jim’s Tractor Run & Family Fun Day on Sunday 28th July;
Ashby Open Gardens weekend on Saturday 10th and Sunday 11th August;
Ashby ‘Inside Out’ event on Saturday 31st August – please note that this event has now been cancelled;
Ashby Statutes on Friday 13th September – 800th anniversary of the fair’s statute – update to be provided;
Ashby FABulous Event on Saturday 5th October;
Remembrance Day on Sunday 10th November;
Armistice Day on Monday 11th November;
Visit from ‘History Colorado’ to Ashby de la Zouch in November 2019 ;
Christmas Fair & Market on 30th November & 1st December;
Santa Fun Run on Sunday on 1st December.
[To be arranged – 75th Anniversary of D-Day (6th June)].
8. CORRESPONDENCE RE ASHBY’S MARKET CHARTER
To receive and note correspondence from the ACTC Chairman and A Freedom of Information Request regarding the Ashby Market Charter.
9. DRAFT DEBT COLLECTION POLICY.
To recommend the draft debt collection policy for approval to the Finance Committee.
10. CORRESPONDENCE FROM EVANS COLORADO.
To receive and note correspondence from History Colorado regarding its trip to Ashby in November 2019.
11. STREATFOOD SOCIAL FESTIVAL.
To consider a request from StrEATfood Social for an event on the Bath Grounds on Saturday 10th August 2019.
12. HONORARY FREEMAN & HONORARY FREEWOMAN.
To recommend that a special meeting of the Town Council is convened to consider a motion that Mr Anthony Harris (Snr) and Mrs Harris are conferred with the title ‘Honorary Freeman’ and ‘Honorary Freewoman’ of the town in recognition of the service that they and their family have rendered to the town over many years with the annual Statutes Fair on the 800th anniversary of the fair in September 2019.